The Departments tab allows for you to create and manage groups called departments. This is just a nice convenient way of putting similar users together based on there special expertise or responsibilities.
There are 3 sections:
Filters *
There is a hidden filters section that you can reveal by clicking on the little arrow symbol.
Filter Options
Refresh – Refreshes the list of departments shown.
Search By – Is a dropdown list of available filters for the Search Bar just below it.
Search Bar – Type what your looking for from the list of departments and all other departments that don’t match will be filtered out.
Active Departments Only – This will filter out all inactive departments.
Keep Select After Change – Having this option enabled will just keep your selections selected after changes are made.
Buttons Bar *
There are 2 buttons in this section:
- New Department – Opens the “* Create New Departments” user interface.
- Remove Department – Clicking this button will remove the selected departments.
Department List *
This section of the UI displays all the departments based on your filters.
The data is laid out in a table format, listed top to bottom.
The columns that can be modified are:
Name
Full Name
Permissions
Active
To modify a column, double click the item in that column. This is the same as modifying tasks.
Create New Departments UI
Create departments through this user interface.
The options are as follow:
- Name – Put in a nice abbreviation for the department.
- Full Name – The full name for the department.
- Permission – Add permissions to each department to limit access to certain functions. There are 4 permissions total or a 0 value meaning no permission.
- 0 = no permission
- 1 = low permission (artist)
- 2 = medium permission (supervisor)
- 3 = high permission (production)
- 4 = admin permission
- Active – A value of 1 means the department is active, and a value of 0 means the department is not active.